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In this tutorial, we’ll go through how to save Gmail emails to PDF. We’ll show you how to save a single email as a PDF file and how to save numerous emails as PDF files. So, choose the best strategy for your needs and put it into action to fix your problem.
The fact that the internet connection may not be available everywhere is self-evident. The Gmail app for Android allows users to access their emails when offline. However, what if the emails need to be used as evidence in court, exchanged among officials, or saved on a hard drive? As a result of these requirements, emails must be saved as PDF files.
So, one by one, let’s look at the methods for completing the task.
Several Options for Saving Gmail Emails to PDF
Not only one, but several methods exist for saving multiple/single Gmail emails to PDF. Users can select any of the listed approaches based on their preferences and needs.
Solution 1: Save Email as PDF Using Print Option – For Single Email
- Open the Google Chrome web browser software on your system to login into your Gmail account and click on the mail, which you want to save as the Adobe portable document (.pdf)
- Now, click on the 3 dot icon of the mail and select the print option.
- In the following pop-up box, select “Change…” from the destination area.
- Instead of Save as PDF, you could see another choice in the Destination row. In this case, click the Change button and then choose the appropriate option to save Gmail emails to PDF.
- Navigate to the location where you want to store the email’s.pdf file and click the “Save” button.
- The email selected in Step (1) is now stored in Adobe PDF file format. To view this file, go to the location you specified in Step (5) and open it with Adobe Acrobat Reader.
Suggestion: The technique described so far is appropriate for saving a single email in PDF format when there is no attachment attached to that email. If an email contains an attachment, that attachment cannot be opened without an internet connection and the owner’s user-id and password. It shows that this method is ineffective for saving numerous Gmail emails into PDFs with attachments.
Related Post: How to Export IMAP to PST
Solution #2: Save Multiple Gmail Emails to PDF Files Immediately
Use the free Version of SysTools IMAP backup software to preserve numerous emails and attachments into PDF files. It has a folder filter option for exporting emails from specific folders to PDF format. You may even pick emails according to a specified period range utilizing the date filter of the tool. With only a few clicks, you may store the pdf files anywhere on your computer.
Note: The software’s free version lets you save the first 25 emails as PDF or another file type, as well as download calendars, contacts, and documents.
The following are the steps to saving Gmail emails to PDF
- Download and install the software on your computer.
- Log in to the tool with your Gmail id and password.
- Choose “Email” as the category item and “pdf” as the email format. Select the folder where you wish to keep your emails.
- Use the “Apply Filter” option to apply the filters, then press the Start button to start the procedure.
The software will preview the live status during the procedure and then save a report to your system. Close the tool and go to the designated place to check the emails you’ve stored.
It’s time to wrap things up
How to export Gmail to PDF – A question that is not just raised by a technician, but also by ordinary computer users. For a person who operates a PC, using portable documents to share information is a well-known method. Emails may be saved as PDF documents, which can then be secured.
What counts nowadays is how securely you store your data. As a result, users should preserve additional Gmail emails as PDFs of their accounts as soon as possible to protect themselves from potentially dangerous cybercrime.
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