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It is a general concept that employees take the responsibility to contribute to achieving organizational goals and objectives, and companies pay them in response. Simply, we can say that employees’ productivity is directly proportional to organizational growth. If productivity is according to the set standards, the company will achieve its goals more effectively. However, the companies need to be proactive to get the maximum out of their employees, as employees do not participate in it on their own if they are not monitored. To achieve this target, companies need employee monitoring software.
How does employee monitoring software helps monitor the employees?
Managing the employees and another workforce is the best technique to improve overall performance. Increasing employees’ productivity means achieving goals and objectives. It is possible only when companies use productivity monitoring software. However, the best EMS software should have the following features to help companies boost productivity:
1. Stealthy monitoring
- No one loves to be monitored. The same is for the employees who feel uncomfortable when they are told. Therefore, an employee activity monitoring software must have some hidden features to facilitate the employers. The managers should not let the employees know about these features. You only need to convince them of the benefits that companies can achieve with this monitoring.
- Here, it is necessary to mention that stealth monitoring is illegal in many countries. Therefore, keeping the employees unaware even about the best free EMS software can create legal problems. However, hiding some features can work for you as an employer.
2. Live to monitor
The best monitoring is when you can monitor live activities. It helps managers act immediately when they find any wrongdoing in the organization.
3. Record of previous activities
Monitoring computer activities helps the organization keep all the records of previous activities. In this way, they can take necessary measures to improve productivity and implement restrictions where required.
4. Act when it is required
The managers expect productivity monitoring software to inform them instantly if any of the employees are involved in unwanted activities. The best EMS software provides this feature through locking, restarting, or logging off the machine through the server.
5. Send instructions directly!
Even the best free EMS software allows the managers to communicate with all their employees directly.
What are the benefits of employee activity monitoring software?
Monitoring computer activities via software can benefit the companies in the following ways:
1. Performance review
We have already mentioned in this discussion is that employee monitoring helps enhance the productivity, performance, and efficiency of the employees. The managers can review all these factors by monitoring working hours. Furthermore, they can make necessary decisions to improve the overall organizational performance through employee-to-employee monitoring. This discussion confirms the importance of employee monitoring software. More interestingly, the employees can leave unrequired activities when they know that managers have been monitoring them and can help increase productivity.
2. Productivity measures
Web browsing, social media usage, online newspaper reading, and other unwanted activities on computers affect employees’ performance. Monitoring computer activities is the best solution to put an end to all these unwanted and unrequired activities. The studies confirm that employees do not involve themselves in non-productive activities when they know that monitoring is underway.
3. Calculation of wasted office hours
An employee monitoring software helps record attendance by implementing any of the parameters available in the market. Some of the techniques to achieve this target are login and logout time recording, thumb impression while entering or leaving the office, and first and last time of computer use. These solutions also provide you with the details like the most used websites, software, and other applications and active and idle time during office hours. Having the best EMS software means you can watch and record all the information about the commonly opened documents. In this way, the managers can extract the best picture of overall employees’ performance.
4. Avoiding distractions like cyber-slacking
Some employees distract during office hours which affect their performance. They lose focus when finding some distractions. Real-time monitoring through software helps you identify these employees and instruct them to focus more on their assigned tasks. With employee activity monitoring software, you can effectively monitor distractions and address them to avoid unnecessary time wastage, idle time, personal internet use, etc.
Some unsung advantages of productivity monitoring software
- While talking about intangible assets of the organization, trade secrets, paid software codes, and marketing strategies remain at the top. When any authorized individual accesses this information, he can misuse it by sharing it with your competitors, incorporating it in his own business, exploiting the management about having it and using it for any vested interest. Here, the companies need monitoring and security of these, the most essential information of the company. With employee monitoring software, you can limit the employee’s access by implementing restrictions. You can make these documents confidential and develop a system with the help of employee monitoring software that does not allow any unauthorized individual, software, or malware to access this information.
- By monitoring computer activities, the administration and management can observe all the desktop activities on each system. With CCTC and surveillance cameras, you can track all computer screens with convenience and take necessary actions instantly. Overall, having the best EMS software means improved productivity and enhanced organizational performance.
Author Bio
Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming, free activity monitoring software, and screen recording. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents.
