How to Export Emails from Office 365 to PST? | Step by Step

Related Articles

Unlock Your Potential: Become a Data Analyst without a Coding Background

February 24, 2024

The Impact of Renders in Interior Design: A Comprehensive Analysis

January 5, 2024

How iOS App Development Can Benefit Your Business?

January 1, 2024

Office 365 quickly extends its source in the business organization through which it is own the different levels of plans for each type of requirement. Whether there is a large business or small ones. There are plans available for all types of requirements.

Therefore, it is also rigidity to choose or modify the remain prepare as per their requirement means the software is available for personal and business licenses.

The organization is writing this article is not to explain the features of the Office 365 mailbox but to be aware of the Office 365 user from possible commination. Why it is important to perform this operation?

It also discusses the manual solution to export emails from Office 365 to PST using Outlook.

If you are hurry to export emails from Office 365 to PST format. Then, use the best Email Converter Software for the same.

Why Should User Export Office 365 Mailbox to PST?

There is no doubt that Microsoft protects the data up to time and security of Office 365. But we cannot forget the recent security breaches in cloud computing along with cloud and other injected techniques.

Apart from this, there are multiple reasons as well, some of them are mentioned below in steps:

• It will be very helpful in the observation and regulative needs.
• Therefore, it analysis the selective mailbox data.
• It will ensure the availability of mailbox data to maintain the business progression during the breakdown or other interference.
• Archiving the mailbox data to create the space for more storage. There is a limitation of storage ability associated with the Office 365 plans unless the user can enterprise-level plans.

Note: In the above-mentioned points are the reasons which considered seriously. It overlooks, that it can make an export or business continuity and capacity as well.

There are Four Methods to Export O365 Mailbox to PST

Technically, there are four different methods are available to migrate office 365 Mailbox to PST file format. Follow the below methods for more:-

• PowerShell commands to perform this operation.
• Export O365 Mailbox data to PST using eDiscovery.
• Transfer Office 365 Mailbox to PST using Outlook Manually.
• Export Mailbox from Outlook 365 to PST using the software.

But in this section, we will only explain the tool to export Office 365 mailbox to PST by using Outlook.

Export Emails from Office 365 to PST – Manually

With the help of Outlook, the user can easily export the mailbox to PST on a Windows desktop. The most requirement of this process is that Office 365 account must be configured on your desktop Outlook email client software.

Make sure that the user has sufficient benefits on all the other mailboxes which you want to export. To know more about how to set permissions in O365.

After the configuration the permissions for the other mailboxes, there can be put off to appear in your Outlook. The time taken depends on the size of the mailbox.

Therefore, once mailboxes data get conform with your account then the remaining procedure using Outlook is very easy.

Manual Steps for Office 365 Mailbox to PST File Format

• First, Start Outlook software on your Windows OS.
• Now, click on File and then go to Open & Export Wizard.
• Then, Open & Export Wizard go to Import/Export.
• Select the export file option from other available options.
• Click on Next, select the mailboxes and the public folder content which you want to export from Office 365.
• It provides the desired location to save the exported files.
• Now, mailbox exportation started. This process will take some time depending on data and internet speed.

Limitations of Manual Method

• No option to Selectively import the data.
• Therefore, you cannot select all mailboxes at a time to export.
• The selection of multiple folders is not allowed with the manual solution.

Export Mailbox from Office 365 to PST | By Using Automated Solution

As above we have explained the manual solution for our operation using Outlook 2010, 2013, and so on and it is efficient for upcoming topics. From that analysis, it is clear that the traditional method works for the home or single users.

But for large organizations, this method is not perfect. So, it is better to use an automated solution such as IMAP Email Migration Software. Therefore, it provides several features that easy to extract Office 365 mailboxes to Outlook PST.

Below is a simple and easy working process of the software to export office 365 mailbox to Outlook PST file format.

Software Working Procedure to Export Multiple Office 365 to PST

Follow the below-mentioned steps to export Office 365 to PST file format without any hassle:

1. Download the software on your Windows Machine. Click on Open Button.
2. Now, select Email Accounts and Add Account.
3. It will automatically load your data in the left panel. Click on Export Button.
4. Select the PST Files from the saving options. And, browse the desired location where you want to save your exported files.
5. Click on Save Button. Now, you have been exported successfully and get the complete p[review on your desired location.
6. Demo Edition export only 10 items from each folder. For more, you have to upgrade to Licensed Edition to Export All.
   So, this is how we export emails from Office 365 to PST format easily and quickly with the above steps.

Advanced Features of Automated Solution:

• The easiest way to export O365 shared Mailbox to PST format.
• It supports the bulk export of office 365 mailbox data of multiple accounts via admin login.
• You can export multiple MS Office 365 mailboxes file formats such as MSG, EML, and PST.
• To extract Office 365 mailboxes items such as contacts, calendar, and tasks.
• It provides the motility to export archiving or in-place mailboxes to PST.
• Facilitates to selectively save the Office 365 data easily.

Conclusion

In this article, we have explained the complete solution to export emails from Office 365 to PST using Outlook. The manual solution is not perfect for the large organization it just works fine for the student and home worker. And, for the large organization and naïve user, we suggest you automated solution to export O365 mailboxes to PST files without facing any hassle. Now, it depends on your requirement which method is best for you.