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Introduction
It is right move to export the Office 365 mailbox to a PST to keep Office 365 data safe and secure. Although Office 365 provides a cloud space to safeguard the mailboxes, still, there can be many unforeseen reasons that could lead to data alteration and deletion. The reason can be from one of these:
- Unauthorized access: There can be unauthorized access on the Office 365 cloud as it is universally available where there is the internet.
- Amalicious attack can occur to the mailboxes of the users of Office 365.
- Users may want to cut down the subscription fee of the Office 365 cloud.
- Abrupt power shut down may crash the mailboxes.
- It can happen that the user by mistake deletes the item from the mailboxes.
To prevent yourself from all the above possibilities of data loss, one must export Office 365 mailbox to PST in their local directory. This technical task can be done easily without any hassle using the Shoviv Exchange Recovery Manager. This tool is the best choice because of its simple GUI. Simple GUI makes it easy even for a novice to work on it. Although, there is a manual method also available. Users may think that when there is a manual method available for free! then why should they incline towards the Shoviv tool?
Manual procedure: Manual method is also one of the solutions of How to Export Office 365 mailbox to PST, but this method is full of risks and uncertainties. This method has these disadvantages:
- Highly complex method.
- There is no certainty of whole data exportation.
- High chances of data loss.
- This method may alter the data of the Office 365 mailboxes.
How to Export Office 365 mailbox to PST
- Download the utility, install it on your computer and open it.
- A wizard will open, tap on Office 365 button from the left corner of the wizard, provide credentials for the same, and proceed with Next.
- In this wizard, users can add those mailboxes that were left to add in the previous wizard and can consequently tap on Finish,
Above mentioned steps, add the Office 365 mailboxes to the Shoviv interface for further processes.
- Now tap on the Outlook PST icon on the ribbon bar.
- A wizard containing a list of check/uncheck sub-folders will appear. Select/deselect them accordingly using the checkbox and proceed with Next.
- Here select whether to Export in Existing PST or Export and Create New PST Files, provide a path for the same, and tap on Next.
(If users choose to export in new PST Files, then they can put a password on their resultant PST here)
- In the Item Filter wizard, users are provided with filters based on message class and date. They can jump to the Advance options by tapping on the Advance Options button placed at the bottom right in the filter wizard.
(Advance option is comprised of features like email translation, folder mapping, etc.)
Now, the status wizard will appear, showing the on-time status of the exportation process. Tap on Finish once the process completes.
How to Export Office 365 mailbox to PST, Quicksteps
- In the utility, tap on Office 365 from the dashboard, provide credentials and tap on the Next
- Here add missed mailboxes (if missed) and then tap on Finish.
- Tap on the Outlook PST iconon the ribbon bar.
- Check/uncheck sub-folders as per the need and tap Next.
- Choose whether to store data in existing PST or new PST, then tap Next.
- Put filter as per the need and tap Next.
- Now the process will start to export. Users are required to tap on Finish when it completes.
Noticeable features of Shoviv Exchange Recovery Tool:
- Users can add Office 365 public folders, archive mails as well as Office 365 Outlook profiles for the exportation to PST in the local directory.
- The mailboxes, once added, can be previewed easily on the Shoviv Exchange Recovery Manager tool interface. Users can open any mailboxes or items to view their details.
- This tool exports the Office 365 mailboxes in PST file format, which can be easily process in all versions of Outlook.
- PST files are most prone to crash or corrupt due to oversize, and this tool provides the PST split option to obscure that cause of PST corruption. (PST over 50 GB size corrupts).
- This tool guarantees the easy portability of the PST files as this tool, by default, creates a single PST for every single mailbox. It becomes helpful for data handling.
- A highly advanced option of INCREMENTAL EXPORT/BACKUP is available in this tool to prevent duplicity in case the process is started again for some reason.
- Users can export their mailboxes in various formats, such as MSG, EML, HTML, RTF, vCard, and vCal other than the PST.
- Filter option is given in this tool so that users can filter the data as per the need. The filters provided in this tool are based upon message class, date, etc.
- The advance option facilitates users with folder mapping and email translation features. The email translation feature helps the users to replace the canonical email addresses with the original email addresses. The folder mapping helps in mapping the source folder with the target folder.
- This tool comes with the demo version. It allows users to export and save the first 50 items per folder for FREE!
- New Version! (21.7) of this tool is upgraded with the advanced algorithm, which boosted this tool with 500-time fast fetching speed & 100-time filtering speed.
Final verdict
We have come through the various methods of ‘How to Export the Office 365 mailbox to PST‘. Both the ways, the manual, and the Shoviv tool have been described in this blog. Now, in the end, it is up to the users with which utility they want to proceed for exporting the Office 365 mailboxes to PSTs. But it is recommended that the users use the Shoviv Exchange Recovery Manager Tool in the demo version for free to experience the efficiency and easiness of this tool with its various alluring features.
Note: To backup Office 365 mailboxes into Outlook PST, one can try Office 365 Backup Tool as well.
